Last Modified: [22th July 2019]
The protection of your privacy is of particular importance to us, IPT Technologie SAS. Furthermore, it is important to us that you know, at any point, when we store your personal data and how we use it.
What is personal data?
Personal data is any information relating to an identified or identifiable natural person. A person is identifiable, if the person can be identified, directly or indirectly, in particular by reference to an identification number or to one or more factors specific to his physical, physiological, mental, economic, cultural or social identity. This may include data such as e.g. name, email address, telephone number and mailing address.
What is the legal basis for processing your data?
We process your data in the context of our service because such processing is necessary (i) to determine if, pursuant to your request, we can provide our Service to you, or (ii) to actually perform the Services and provide them to you. If you are not an actual user of the service anymore and we process your personal data for marketing purposes, our processing activities are based on IPT Technologie's legitimate interest consisting in pursuing the development of its business.
If you haven’t yet subscribed to our services but have provided your personal data to receive marketing communications from IPT Technologie, we process your data on the basis of your consent.
What kind of personal data does IPT Technologie collect?
For the provision of the Service, we collect from you and process the following categories of data relating to you: identification data, data relating to personal life, data relating to professional life, as well as financial data. In addition for user experience purposes, with every access of our Service, data related to this event is being saved to a protocol file or database on the server of our hosting service provider. This also applies to data you enter in order to use the Service or contact us.
In this respect, we collect the following information:
- Information submitted by you in the course of using our Service, including your first name, last name, email address and phone number;
- Date and time of the actions done on our Service;
- Amount of data transferred, access status (content transmitted, content not found, etc.);
- Operating system, browser and device type;
- Screen resolution, language and time zone settings;
- Referrer-URL, i.e. internet address of the website visited previous to accessing our offering;
- Personal emails (in the case where you receive business invoices in your personal inbox and wish to benefit from our automated invoice extraction service);
- IP address and name of your internet service provider.
How does IPT Technologie use my personal data?
IPT Technologie uses the data for the following purposes:
- Providing the services your compaby requested, e.g. providing a pre-accounting plateform with its associated accounting tools, colleting automatically your business invoices, matching them with your company's bank transaction and collecting your business expanses.
- Making certain that you have the best user experience, e.g. edit your profile and settings.
- Honoring our contractual obligations to you, e.g. collecting as much invoices as possible in an automated manner, informing you about possible missing invoices and possible missing payments, helping you transfer business expanses to your employer.
- Enabling you to participate in our services.
- To inform you about our service, changes to our service, or about similar services that we provide.
- For statistical use, under anonymized form.
Who are the recipients of my personal data?
Your data may only be communicated to the authorized personnel of IPT Technologie and relevant data processors and service providers acting on behalf of IPT Technologie, as well as to those of the users of IPT Technologie's service (i.e. your employer or accountant) to which you have accepted that we communicate your data.
For how long does IPT Technologie retain my data?
IPT Technologie retains your data for the duration of your subscription to our service and for a maximum period of 3 years thereafter.
If you have not yet subscribed to our service but have consented to receiving marketing communications from IPT Technologie, we will process your data until you withdraw such consent.
A Cookie is a small file sent by IPT Technologie – like many other internet services do – to the user’s browser which is then stored on the user’s device in order to recognize the user when the user revisits our Service the next time. Such Cookie usually contains the name of the domain the Cookie originates from, the durability of the Cookie until it expires, and a value in terms of a unique number generated by a respective random generator.
Using such Cookies enables IPT Technologie to recognize the user, and to statistically record the use of the service as well as analyze it in order to improve it.
Does IPT Technologie use analytics tools?
IPT Technologie automatically records information, namely usage data. For advertising, market research, improvement of existing and creation of new innovative products, IPT Technologie may create aggregated anonymized data.
Besides that, IPT Technologie uses Google Analytics to track the usage of the Service in order to optimize the Service for the users. All data is used in anonymized form.
Google Analytics is a web analytics service of Google Inc. (“Google”). Google Analytics uses so-called Cookies, text files, which are stored on the user’s device and which enable an analysis of the use of the Service by the user. By activating IP anonymization on the Service, the IP address of the user will however be shortened by Google within the member states of the European Union or other contracting states of the agreement on the European Economic Area. Only in exceptional cases will the full IP address be transferred to a server in the US and shortened there. Google will, on behalf of IPT Technologie, use the information to analyze the use of the Service by the user, in order to compile reports about the activities of users on the Service and in order to provide further services associated with the use of the Service and the internet. Google will in no way combine the IP address of a user with other data of Google.
Users can prevent the installation of the cookies by a corresponding setting of the browser software; IPT Technologie however points out that in this case users can if applicable not use all functions of the Service of IPT Technologie in full. The users can object to the collection and use of their IP address by Google Analytics by downloading and installing the browser plugin available here: Opt-out (browser plugin)
Thereby, a cookie will be placed on your device. In case you delete your cookies, you will have to click the link again.
Below you will find a list of the cookies we may use on our Service:
|Type of Cookie||Name||Purpose|
|Session cookie||sessionid||Necessary for the management of the session for the provision of the website content|
|Website functionality /
csrftoken, django_language, intercom-session-<intercom app id>
|Customize user experience on the website|
|Analytical / performance cookies||mp_<mixpanel app id>_mixpanel, _fbp, _ga, _gid||Analytics in respect of the usage of the website|
Does IPT Technologie use Social Media Plug-ins?
IPT Technologie does not use Social Media Plug-ins
Does IPT Technologie request access to personal information in 3rd party services using Apps?
IPT Technologie proposes apps with 3rd party services in order to provide the Service, e.g. automatically collecting business invoices. Bellow you will find a list of available apps, what data and personal IPT Technologie is accessing and how we use it.
|Service||Scope (level of access requested by IPT Technologie)||Purpose|
|Gmail||https://www.googleapis.com/auth/gmail.readonly||Allow IPT Technologie to automatically scan and detect and download invoices received in a user inbox.|
'bot', 'users:read', 'chat:write:bot', 'channels:read', 'channels:write', 'files:read', 'team:read'
|Allow one to send invoices to ipaidthat.io from a Slack dedicated channel|
Is my data secure?
The data about you is being protected with all reasonable efforts. However, we have to point out that the Internet does not allow for absolute data security despite all technical measures. We are not liable for actions of third parties.
What are my rights in relation to IPT Technologie?
You have, upon such request, the right to cost-free information about the personal data stored in regard to your person. Furthermore, you have a right subject to the statutory provisions to have such personal data corrected, blocked, and deleted. You also have the right to restriction of processing concerning such data, as well as, if you are an actual user of the service or have consented to the processing of your data to receive marketing communications, the right to data portability. When you have given your consent for the processing of your personal data, you can withdraw your consent at any time.You also have the right to lodge a complaint with a supervisory authority. If you reside in France, you have the right to provide IPT Technologie with specific instructions relating to the processing of your personal data after your death.
Our Service may contain links or references to other websites outside of our control. Please be aware that this policy does not apply to these websites. We encourage you to read the privacy statements and terms and conditions of linked or referenced websites you enter. These third-party websites may send their own cookies and other tracking devices to you, log your IP address, and otherwise collect data or solicit personal data. WE DO NOT CONTROL AND ARE NOT RESPONSIBLE FOR WHAT THIRD PARTIES DO IN CONNECTION WITH THEIR WEBSITES, OR HOW THEY HANDLE YOUR PERSONAL DATA. PLEASE EXERCISE CAUTION AND CONSULT THE PRIVACY POLICIES POSTED ON EACH THIRD-PARTY WEBSITE FOR FURTHER INFORMATION.
Children Under the Age of 16
Our Service is not intended for children under 16 years of age, and we do not knowingly collect or use any personal data from children under the age of 16. No one under the age of 16 may provide any information to or on the Service. If we learn that we have collected or received personal data from a child under the age of 16, we will delete that information. If you believe we might have any information from or about a child under the age of 16, please contact us at firstname.lastname@example.org.
We reserve the right to change this policy at any time. Any changes we make will be posted on this page. If we make material changes to how we treat your personal data, we will notify you through a notice on the Service. The date this policy was last revised is identified at the top of the page. You are responsible periodically monitoring and reviewing any updates to this policy. Your continued use of our Service after such amendments will be deemed your acknowledgement of these changes to this policy.
How do I contact IPT Technologie regarding data privacy aspects?
If you have any requests, questions, or suggestions related to data privacy, please direct your request to email@example.com. We look forward to hearing from you.
IPT Technologie SAS
Avenue d'Alphasis Bât. H2
35760 Saint Grégoire, France